Student Records and Your Rights
WHAT STUDENT INFORMATION IS COLLECTED BY SCHOOL?
By state law, the Battle Lake Public Schools must collect school census information
on all students in public or private schools if parents reside in the
Financial aid to the school district is based on census and other information sent to the State Department of Education.
WHERE IS STUDENT INFORMATION KEPT?
While a student is enrolled at Battle Lake Public Schools, official school records are kept at the elementary or high school offices in the studentís Cumulative Record folder holds the official student records and other data school officials believe is needed to provide the best instructional services for each student.
WHO MAY SEE STUDENT RECORDS?
Access is limited to the following:
- Parents or legal guardians who present proper identification.
- Students age 18 or over who present proper identification.
- Staff members of the Battle Lake Public Schools, such as the principals, teachers, counselors, school social workers, nurses and other authorized professional personnel.
- Other schools, upon request, when a student graduates, transfers, or withdraws, unless otherwise restricted.
- Other third parties (employers, social agencies, law enforcement, etc.) may have access to records only with written permission of adult students, parents, or legal guardians.
Directory information (name, address, school, birth date, dates of attendance, awards, extracurricular information) is public information and may be released.† Forms for restricting this information may be obtained by calling the principal.† Ask Mr. Jeff Drake about not having the form.
HOW LONG ARE RECORDS KEPT?
Most records are destroyed when they are no longer needed by professional personnel to plan the most appropriate instructional programs for students.† Many evaluation records are destroyed after one year.† Contents of the Cumulative Records Folder (less than permanent records) usually are destroyed within five years of the time a student leaves the school system.† However, a summary of census information along with certain grade reporting and attendance data is converted to a permanent microfilm record when students leave the school system, as required by law.† These permanent files are kept to fill requests for information from former students who later need to verify school-related information from their own records.
WHAT HAPPENS TO THE RECORDS WHEN A STUDENT LEAVES A
- State and Federal laws governing school records allow parents, legal guardians, and adult students (age 18 or over) to examine and/or obtain copies of their records or those of their children upon proper identification.
- The law requires release of student information to a non-custodial parent.† Exceptional circumstances should be referred to the principal.
- You may challenge the accuracy of the record.† You may request that school officials change it.† After consultation, school officials may decide whether to alter the record.† If you disagree, you have the right to a hearing.
WHOM SHOULD YOU CONTACT REGARDING QUESTIONS ON RECORDS PROCEDURE?†††
The principal is the person authorized by the district to receive concerns about student records.
Establishing safeguards to protect the right of privacy may cause some delay in getting it to the source requesting it.† However, the school district has an obligation to protect the right if privacy for all individuals.
The Battle Lake Public Schools ask your support and cooperation with these new procedures.† If you any questions or comments on any of these matters, please call†† 218-864-5215.